Save Money by Cleaning Up Your Biz Tools! Use this ChatGPT Prompt
If your business backend feels more like a chaotic maze than a smooth-running system… you’re not alone.
One of the very first things I have my VIP coaching clients do when they come in with an established blog is to do a blog audit – and then a business audit! They have to dig through all of their expenses, and they're usually absolutely horrified at how many programs they have that they don't need – or even use.
Tech overwhelm is real—especially when you’ve duct-taped together tools, platforms, and apps over time just to “make it work.” Before you know it, you're juggling 12 logins, 3 automations that don’t talk to each other, and a subscription list longer than your email funnel.
That’s where the Strategic Tech Stack Audit & Optimization Prompt comes in.
This powerful ChatGPT prompt is designed to help online business owners like you cut through the clutter and actually evaluate what’s working, what’s wasting money, and what’s slowing you down.
It walks you through a complete review of your tools—from CRMs and email platforms to course hosting and community hubs—and helps you align your tech with your current business model, team capacity, and growth goals.
This is all about creating a tech stack that supports your workflow, delivers real value to your members or clients, and feels like a breath of fresh air instead of another to-do.
If you’ve ever said “I just need a simpler setup,” this prompt is your blueprint.
When I say this is an advanced prompt, I mean it! If there's anything that does not apply to your business, just take it out before hitting “send” to ChatGPT.
My #1 recommendation for cleaning up your tech stack and saving money is to sign up for Subtrio, it's an all-in-one platform that does pretty much everything you could imagine for your business. I host all of my courses, memberships, and email automation funnels on Subtrio for one low price.
Heads up: I appreciate your support! Sharing my prompts by sharing my blog post link helps me tremendously. Copying and pasting them without citing this post the source does not. I have more advanced AI prompts if you want to check them out.
—>BEGIN COPYING PROMPT
Hey ChatGPT! I'm drowning in subscriptions for my online business and need your help sorting through them. I want to make sure I'm not throwing money away on tools I don't need!
A Bit About Me
- I'm a [blogger/course creator/digital product seller/content creator]
- I create stuff about [topic/niche]
- I'm mostly working solo with [maybe an assistant/VA/occasional freelancer]
- My business is [just starting/been at it a while/pretty established]
- Right now I really want to [grow my audience/sell more/create new stuff/simplify my life]
All My Digital Tools & Subscriptions
Here's everything I'm currently paying for (and it's adding up!):
Website Stuff
- [WordPress/Squarespace/Wix/Showit/other] – $[price]/month
- I use this for: [my main site/blog/portfolio/sales pages]
- How much I use it: [all the time/sometimes/barely]
- Love: [what's great about it]
- Hate: [what annoys you]
Email & Audience
- [ConvertKit/Flodesk/MailerLite/ActiveCampaign/other] – $[price]/month
- I use this for: [newsletters/email sequences/lead magnets]
- How much I use it: [all the time/sometimes/barely]
- Love: [what's great about it]
- Hate: [what annoys you]
Creating & Design
- [Canva/Adobe/Figma/Descript/other] – $[price]/month
- I use this for: [graphics/videos/editing/templates]
- How much I use it: [all the time/sometimes/barely]
- Love: [what's great about it]
- Hate: [what annoys you]
Selling My Stuff
- [Teachable/Kajabi/Podia/Thinkific/Shopify/other] – $[price]/month
- I use this for: [courses/digital products/memberships]
- How much I use it: [all the time/sometimes/barely]
- Love: [what's great about it]
- Hate: [what annoys you]
Social Media & Marketing
- [Later/Planoly/SocialBee/Tailwind/other] – $[price]/month
- I use this for: [scheduling/analytics/content planning]
- How much I use it: [all the time/sometimes/barely]
- Love: [what's great about it]
- Hate: [what annoys you]
Getting Stuff Done
- [Asana/Trello/ClickUp/Notion/other] – $[price]/month
- I use this for: [planning/organizing/project management]
- How much I use it: [all the time/sometimes/barely]
- Love: [what's great about it]
- Hate: [what annoys you]
Money Stuff
- [QuickBooks/Wave/FreshBooks/Stripe/other] – $[price]/month
- I use this for: [invoicing/bookkeeping/payments]
- How much I use it: [all the time/sometimes/barely]
- Love: [what's great about it]
- Hate: [what annoys you]
Random Other Subscriptions
- [Zoom/Loom/Zapier/Grammarly/other] – $[price]/month
- I use this for: [what you do with it]
- How much I use it: [all the time/sometimes/barely]
- Love: [what's great about it]
- Hate: [what annoys you]
Help Me Clean This Up!
Can you help me figure out:
- What's actually worth the money I'm spending
- Where I'm paying twice for the same features
- Better or cheaper alternatives I should check out
- Free tools that might work just as well
- Tools I already have that can do more than I realized
I'm trying to save money without making my life harder! I'd love practical suggestions that won't take forever to implement.
Check for any recent updates to these tools (as of today's date). And let's chat about your suggestions – I might have questions about specific tools you recommend!
—>END COPYING PROMPT
Then talk through the results with ChatGPT. This is also a great way to build in a business expense audit so you can see what you're actually paying for in your business right now (something most creators never do or do once in a blue moon).
Want more advanced ChatGPT Prompts?
I send prompts out to my email list every Sunday! And I post prompts in my AI for Women group almost daily.
Oh, and my friend Pam offers custom GPT prompts, instructions so you can build your own custom GPTs, and more in her Template Treehouse membership!
Advanced AI Prompts for Business Owners List
- This prompt made me cry: Letter From My Future Self
- Use this prompt to do a business audit and save money
- Step into your leadership with this prompt
- Digital planner prompt
- Membership Growth and Retention Prompts
- 10 ChatGPT Prompts for ADHD Business Owners
- 15 CustomGPTs for Your Business (and how to make your own)
- Creative block breakthrough ChatGPT prompt
- Strategic Intuition prompt for biz owners
- Entrepreneurial Shadow Work Business Prompt
- Habit Transformation Prompt (powerful!)
- Advanced ChatGPT Prompt for Making Money (Resource Maximizer)
